Workplace productivity is defined as the efficiency in which company tasks and goals are completed, and it is a standard measure of your employees’ performance in several key areas.
By establishing a productive work environment, managers can discern profitability, progress, and employee morale more easily. Organizational transparency is also a key element of productivity, allowing employees to operate with the same understanding and knowledge base.
Productivity tools have come a long way and often take the form of employee portals in contemporary workspaces. These portals range in sophistication and capability – from simple repositories of documents to interactive communications tools that grow and evolve with your organization.
This article will propose five ways managers can help their team be more productive daily.
1. Set attainable goals: Everyone in the company requires team goals that are understandable and attainable. If goals and measures are not clearly defined, the risk of project failure rises significantly.
Practical goals are realistic, well-defined, and measurable. Managers can evaluate the validity of any specific goal by asking these questions.
* Can the goal be accomplished with the resources and skills currently in place?
* Does the team know what exactly is being asked of them?
* Are there measurable indicators to evaluate the success around each goal?
Utilizing corporate requirements and employee feedback, create a realistic project plan that includes individual, team, and department goals.
2. Monitor progress tangibly: When planning to attain any goal or complete a project, establish key performance indicators (KPIs) involving budgets, project timelines, and quality expectations.
As the work progresses, routinely check the KPIs and monitor progress so you can catch potential problems and make corrections promptly. Developing good reporting tools significantly increases the ease and accuracy of keeping track. Remember, when your key performance indicators tell you that a goal has been reached, be sure to acknowledge everyone’s efforts.
3. Create a healthy work environment: A positive and affirming work environment contributes to productivity in several ways. When your employees are happy and secure, they’re more apt to employ creativity, take calculated risks if appropriate, support their teammates, and develop organizational skills to do their job more efficiently. Methods to achieve this type of workplace can range from catering a weekly breakfast to establishing an online, monitored “suggestion box” that features actual conversation and feedback.
4. Provide your employees with the right tools: No matter how committed your employees are or productive the environment is, processes can continuously improve by implementing quality tools. Digitalizing the corporate knowledge base is a fantastic way to streamline everyday operations and reduce interruptions to workflow. When employees have the information they need within a few clicks of a mouse, they can get their answers and continue their work – as opposed to tracking down a physical person to respond to their questions.
Companies can work towards complete automation of all company policies, SOPs, handbooks, manuals, and FAQs in all areas, from human resources to machine operation. These digital knowledge guides are the key to next-step productivity for organizations of all sizes.
5. Share these tips with your team: Feedback and two-way communication are invaluable in maintaining a positive and productive work environment. Educate your employees by sharing productivity tips you learn and decide to implement – they will begin to take ownership of the process and feel responsible for the team’s productivity. Communication is vital when taking steps to streamline and improve your business strategies.
Next Steps
The KLONE Group is on the leading edge of creating digital, consolidated knowledge management software for companies of all sizes. We understand that when an enterprise values its people, it prioritizes sharing information – employing a strategy to share mission-critical information and insights to improve organizational-wide productivity.
Call today to learn more about the KLONE suite of productivity software offerings.